Virtual Assistant Services
When your business is growing faster than your capacity, we step in
Execution support for founders who are building serious businesses — and no longer want to be the operational hub for everything.
UK-led. Trusted. Integrated with the Women Who Lead and Sell ecosystem.
Who is this for?
This support is designed for founders who:
- Run a service business at £150k+ revenue
- Are scaling, not starting
- Need consistent operational help
- Want people they can trust with real responsibility
- Prefer calm competence over constant supervision
If you’re looking for the cheapest VA on the internet, this isn’t it.
If you want reliable execution that actually reduces your mental load, you’re in the right place.
How It Works
- Book a short fit call
- We agree your priorities and hours
- You’re allocated the right level of support
- We begin within days
Support is delivered remotely, via Slack and shared systems.
What We Take Off Your Plate
Operations
Inbox management & prioritisation
Calendar management & scheduling
Client coordination & follow-ups
Systems
CRM setup and organisation
Data management
Workflow support
Content & Coordination
Canva formatting
Content scheduling
Podcast or campaign admin
Structure
SOP documentation
Process improvement
Research and information gathering
Tools we work with:
Slack, Microsoft Suite, Canva, CRM platforms, and other common business systems.
Podcast VA
Podcast Operations Support
Guest Research & Pipeline
Guest research aligned to your audience and positioning
Guest qualification and background summaries
Topic angle suggestions based on guest expertise
Ongoing guest pipeline tracking and management
Outreach & Booking
Personalised guest outreach and follow-up
Availability coordination and diary scheduling
Recording confirmation and reminder emails
Rescheduling and cancellation management
Pre-Recording Preparation
Guest briefing packs and preparation notes
Collection of bios, headshots, and links
Question/theme coordination with host
Recording logistics (links, timing, tech instructions)
Production Coordination
File organisation and transfer to editor
Liaison with audio/video editors
Episode status tracking (recorded, edited, scheduled)
Quality checks on final assets
Content & Publishing Support
Show notes drafting and formatting
Episode title and description formatting
Website or podcast platform upload support
Episode scheduling and publishing coordination
Promotion & Asset Coordination
Creation or formatting of promotional assets in Canva
Social media scheduling support
Newsletter or distribution coordination
Systems & Workflow Management
Guest and episode tracking dashboards
CRM or database management for guest relationships
Process documentation (SOPs)
Workflow optimisation to keep production consistent
Tools We Work With
Zoom, Riverside
Calendly and scheduling tools
Google Workspace / Microsoft Suite
Canva
Project management tools (Asana, Trello)
Cloud storage (Google Drive, Dropbox)
CRM platforms and common business systems
Pricing
£25 per hour
Minimum retainer: 4 hours per month
Designed for founders and hosts who want a reliable podcast backend without the cost or complexity of building an in-house team.
Packages
Founder Essentials
£250 per month
10 hours of execution support
Best for:
- Inbox and calendar support
- CRM organisation
- Basic LinkedIn scheduling
- Light admin and coordination
A steady operational baseline so things stop slipping.
Founder Momentum
£500 per month
20 hours of execution support
Best for:
- Ongoing inbox and client coordination
- CRM maintenance and follow-ups
- LinkedIn consistency (posts, formatting, scheduling)
- Canva graphics and content support
- Research and process documentation
For founders who want the business moving without daily involvement.
Founder Scale
£900 per month
40 hours of combined support
Best for:
- High-volume coordination and admin
- Full operational support across the month
- Consistent LinkedIn presence
- Workflow and process improvement
- Priority turnaround
For businesses where execution capacity is becoming a growth constraint.
Senior Founder Support
Where additional operational structure is needed, senior support from Saffi is available from:
£350 per month (from 10 hours)
Focus areas:
- Founder inbox triage and prioritisation
- Workflow design and process improvement
- Operational structure and organisation
- Oversight and coordination across priorities
This level is typically used alongside Joy’s execution support.
How Retainers Work
- Retainers are agreed monthly and reviewed as your needs evolve
- Hours are used flexibly across the month
- Additional hours can be added if capacity allows
- Support is delivered remotely via Slack and shared systems
- We work with a limited number of founders at any one time